Organizing Team and Contributors

PyCon Togo 2025 was made possible by a dedicated team of volunteers, who managed every aspect of the conference to ensure a smooth experience for all participants. Roles were clearly defined to cover all operational, technical, and logistical needs.

Roles and Responsibilities

• Conference Chair / Lead Organizer Oversaw the entire event, coordinated all teams, ensured smooth collaboration among volunteers, and managed strategic decisions.

• Conference Co-Chair Supported the Chair in planning and executing the conference, facilitated team coordination, and ensured tasks were completed efficiently.

• Program Coordinators Managed the scheduling of talks, workshops, panels, and lightning talks. Coordinated with speakers and ensured sessions ran on time.

• Volunteer Managers Supervised the volunteers, assigned tasks, coordinated shifts, and ensured that all areas were adequately staffed during the event.

• Media Team Handled video recording, livestreaming, photography, and social media updates. Ensured all media was captured, uploaded, and shared publicly.

• Technical / IT Team Ensured stable internet connectivity, set up livestreaming infrastructure, handled any technical issues, and coordinated audiovisual equipment.

• Logistics & Accommodation Coordinators Organized local transportation, lodging, and meals for speakers, volunteers, and guests. Managed dietary restrictions and ensured participants’ comfort.

• Registration & Check-in Team Managed attendee registration, check-in via the application, and on-site registration for late arrivals. Verified tickets and facilitated smooth entry for all participants.

• Health & Safety / Medical Support Provided occupational health support, first aid, and managed any medical emergencies during the event.

• Catering & Food Team Managed all meals and beverages, taking into account dietary restrictions and preferences for breakfast, lunch, and other breaks.

Contributors (Volunteers)

PyCon Togo 2025 benefited from the dedication of numerous volunteers who contributed to various aspects of the event. These volunteers came from Togo, Nigeria, Ghana, Mozambique, and the United Kingdom, highlighting the diversity and international collaboration within the Python community. They assisted in areas such as registration, media coverage, logistics, technical support, and attendee services, playing a crucial role in the success of the conference.

Contributor (Volunteer) Engagement

The volunteers demonstrated exceptional commitment and enthusiasm, dedicating their time and skills to ensure every aspect of the event ran smoothly. Their active engagement included early preparation, real-time problem solving, supporting attendees, and ensuring that speakers and participants had a seamless experience. This level of dedication was vital to creating a welcoming, organized, and professional conference environment.